SportGether
Privacy Policy
Last updated: June 22, 2026
SportGether helps people browse activities, register attendance, manage registration history, and create member accounts. This Privacy Policy explains how information is handled in the public app.
1. Information we collect
We may collect your display name, username, email address, password authentication data, registration status, optional notes to organizers, member signup verification data, member login session data, guest management tokens, language preference, activity history, and technical information needed to secure and operate the service.
2. Information from organizers
Organizers may create activity pages containing titles, descriptions, dates, locations, capacity, attendance lists, and uploaded images. Some of that information is visible to visitors who can access the activity page.
3. How we use information
We use information to show available activities, process guest and member registrations, prevent duplicate registrations, manage capacity, verify member signup when enabled, show your activity history, let you update your response, secure sessions, troubleshoot issues, and support organizer coordination.
4. Guest and member account linking
If you have historical guest registrations and later sign in with a member account that uses the same email address, SportGether may link or move matching guest registrations to your member account so your activity history stays consistent. New guest registrations cannot use an email that already belongs to a member account.
5. Visibility to others
Public activity pages may show activity details, uploaded activity images, organization name, attendance counts, RSVP status, and partially masked participant names. Your own registration may show your full name to you. Email addresses, private notes, guest tokens, authentication details, and full participant lists are intended for organizers and authorized administrators, not public visitors.
6. Sharing and service providers
Information may be processed by services used to run SportGether, including hosting, the API service, MariaDB database, S3-compatible object storage for images, logging, backup, and security systems. We do not sell participant information.
7. Cookies and sessions
SportGether uses essential cookies and session tokens for member sign-in, language preference, form security, and public-session separation. Guest registration management mainly uses private URL tokens. See the Cookie Notice for more detail.
8. Guest links
Guest management links are private access links. Anyone with a valid guest link may be able to view or update the related guest registration, so you should keep those links private.
9. Retention
Registration records, activity history, signup verification records, guest links, and related audit data are retained while needed for activity coordination, user history, accountability, troubleshooting, legal compliance, or backup recovery. Expired verification records and old session records may be removed or rotated.
10. Your choices and rights
Depending on applicable law, you may request access, correction, deletion, or restriction of personal information. You can also update registration information through the app where available.
11. Security
SportGether uses separate public and admin sessions, username-or-email login, password hashing, CSRF protection, server-side authorization, database storage, object storage controls, login-attempt controls, and private guest tokens. No online service is completely secure, so report suspected misuse promptly.
12. Children and minors
SportGether is intended for users who can safely participate in activity planning or who have appropriate consent and supervision. Organizers should avoid collecting unnecessary information about minors.
13. Operator and contact
SportGether is operated by the organization or organizer that provided access to this site. Privacy requests, registration questions, and data correction or deletion requests should be sent to that operator or organizer through its published contact channel.
14. Changes to this policy
This policy may be updated when SportGether changes features, infrastructure, data handling, or legal requirements. The effective date will be updated when material changes are made.